Department: District Attorney Job Title: Office Administrator
Classification: Exempt/Non-Union Office Hours: 7:30am-4:30pm
Starting Salary: $40,000. BOE Total Hours: Full-Time Position 40+ hrs.
The Administrative Assistant works directly under the supervision of the District Attorney and the District Attorney’s designee.
Representative Duties and Responsibilities:
Responsible for supervision of three secretaries. Participates in interview and selection of these employees. Responsible for the assignment and monitoring of staff work.
- Responsible for coordinating the District Attorney and Assistant District Attorneys’ schedules.
- Responsible for overseeing the collection and management of approximately $250,000 in restitution and $30,000 in County Supervision fees, and discovery payments.
- Responsible for all facets of a $370,000 budget preparation and administration, including ordering all supplies and paying all bills, and interacting with vendors.
- Responsible for obtaining information requested by the Assistant District Attorneys from police officers and other agencies, and responsible for keeping track of officers availability for court.
- Responsible for typing complaints, indictments, obtaining criminal records and motor vehicle records, typing subpoenas, preparing motions and other legal documents to be filed in the courts. Responsible for preparing bail forfeiture motions.
- Responsible for making sure that dispositional conference lists and docket call lists are prepared and kept up to date for Assistant District Attorneys. Responsible for making sure witnesses and officers are notified of trials.
- Responsible for preparing and scheduling all Grand Jury Cases.
- Responsible for coordination and preparation of all documentation on extraditions and fugitive from justice cases.
- Responsible for keeping track of all Post Convictions and Law Court cases including final preparation of briefs.
- Responsible for assisting the Assistant District Attorneys in the court room, i.e. taking notes and preparing additional documents as needed.
- Responsible for making sure statue and legal books are updated and current.
- Responsible for answering telephone calls, general filing, and maintaining and operating all office equipment.
- Legal work at the request of the District Attorney and his/her assistants.
- Interacts with and obtains needed information from law agencies from other jurisdictions and other states.
Must be proficient in the use of computer programs and case management programs; must be able to work in a fast paced, highly stressful office with minimum supervision; must have a high degree of independence, be self-motivated and have the ability to work well independently; must have a good understanding of court procedures and the Criminal Justice System; must have a high degree of responsibility and supervisory skills and the ability to exercise independent judgment; and must be able to deal effectively and pleasantly with a diverse public.
Working Conditions and Job Hazards:
The physical demands described herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform some of the essential functions. While performing the duties of this position, the employee must be able to sit at a desk for long periods of time answering calls, typing, and doing the day to day tasks of the office; must be able to lift boxes of files weighing approximately 30 lbs. and carry them into and out of the courtroom; must be able to stand on step stool to file on 7 tier vertical files.
The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or logical assignment to the position.
The job description does not constitute an employment agreement between the employer and the employee and is subject to change by the employer as the needs of the employer and requirements of the job change.
Please visit Somerset County website at www.somersetcounty-me.org
Resumes will NOT be considered without being accompanied by a Completed Application.
Applications must be received by 4 p.m. Saturday, November 17, 2018.